Privacy Policy

1. Information We Collect

We collect various types of information to provide and improve our services:

1.1 Personal Identification Information

• Full name (surname, first name, middle name)
• Date of birth and age
• Gender and marital status
• Nationality and state of origin
• Passport photograph
• Signature

1.2 Contact Information

• Email address (official @naseni.gov.ng)
• Phone numbers
• Residential address
• Next of kin contact details

1.3 Employment Information

• Employee ID number
• Institution/Institute assignment
• Department and directorate
• Designation and grade level
• Date of appointment
• Employee status (Tenured/Pensionable/Contract)
• Pension account number (PEN)

1.4 Educational and Professional Information

• Educational qualifications
• Professional certifications
• Work experience history
• Skills and competencies

1.5 Financial Information

• Bank account details for salary payment
• Loan and debt information
• Tax identification number

1.6 Health and Emergency Information

• Blood group and genotype
• Known allergies
• Emergency contact information

2. How We Use Your Information

We use the collected information for the following purposes:

Purpose	Description
Profile Management	To create and maintain your staff profile in our system
Payroll Processing	To process salaries, allowances, and other benefits
Verification	To verify your identity and employment credentials
Reporting	To generate organizational and management reports
Compliance	To comply with legal and regulatory requirements
Communication	To send important updates and notifications

3. Data Security

We implement appropriate technical and organizational measures to protect your personal data:

• Encryption: All data is encrypted in transit using SSL/TLS protocols
• Access Control: Role-based access control restricts data access to authorized personnel only
• Authentication: Secure password policies and multi-level verification
• Audit Logs: All system activities are logged and monitored
• Regular Backups: Data is backed up regularly to prevent loss
• Security Updates: System is regularly updated with security patches

4. Data Sharing and Disclosure

We do not sell or rent your personal information to third parties. We may share your information with:

4.1 Internal Sharing

• Your Head of Department (for verification purposes)
• Human Resources Department
• Finance and Accounting Department
• Internal Audit Department
• ICT Department (for technical support)

4.2 External Sharing

We may share information with external parties only when:

• Required by law or legal process
• Required by government agencies (e.g., tax authorities)
• Necessary for pension fund administration
• Required for banking and financial transactions

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy:

• Active Employment: Data is retained throughout your employment period
• Post-Employment: Data is retained for 7 years after employment ends for legal and regulatory compliance
• Audit Purposes: Certain records may be retained longer as required by law

6. Your Rights

You have the following rights regarding your personal data:

Right	Description
Access	Request a copy of your personal data
Correction	Request correction of inaccurate data
Deletion	Request deletion of your data (subject to legal requirements)
Restriction	Request restriction of processing
Portability	Request transfer of data to another system
Objection	Object to processing of your data

7. Cookies and Tracking

We use cookies and similar technologies to:

• Maintain your session and login state
• Remember your preferences
• Analyze system usage and performance
• Enhance security

You can control cookies through your browser settings. However, disabling cookies may affect the functionality of the System.

8. International Data Transfers

Your personal data is stored and processed within Nigeria. We do not transfer your data to countries outside Nigeria unless:

• Required for official NASENI business
• Authorized by appropriate government authorities
• Adequate protection measures are in place

9. Data Breach Notification

In the event of a data breach that may affect your personal information, we will:

• Notify affected users within 72 hours of discovery
• Provide details of the breach and data involved
• Outline steps taken to mitigate the breach
• Recommend protective measures you should take
• Report to relevant authorities as required by law

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

• Posting the new Privacy Policy on this page
• Sending an email notification to your registered email address
• Displaying a prominent notice in the System

We encourage you to review this Privacy Policy periodically for any changes.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us:

12. Consent

By using the NASENI Staff Verification System, you consent to the collection, use, and processing of your personal information as described in this Privacy Policy.

If you do not agree with this Privacy Policy, please do not use the System.

Last Updated: June 15, 2026